7 Stage of Manufacturing ERP Software Systems You Must Know – Eximias

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Manufacturing ERP Software Systems

Many people think that implementing manufacturing ERP software systems is simple.

But sometimes it doesn’t. 

WHY?

Because the research for the most suitable system is a long and complicated process between the customer and the ERP solution provider. 

For better understanding, read Eximias’ article to know more about the implementation of ERP software systems.

Let’s dive in!

Manufacturing ERP software systems definition

Manufacturing ERP Software Systems

Manufacturing ERP software systems (Enterprise Resource Planning) is a management software that businesses use to manage, anticipate, and report on data from several sources. 

Manufacturing ERP software is generally an integrated software that may assist organizations in sales, accounting, customer management, and inventory management.

An ERP program automates company activities, gives insights and internal controls based on a central database that receives inputs from departments like accounting, production, supply chain, sales, marketing, and human resources (HR).

ERP software suited to a company’s specific demands pays significant returns, making these vital systems tools for businesses of all sizes and sectors. ERP has been a constant presence among the world’s most successful and well-known companies over the last quarter-century. As a result, this software can now be tailored and priced to match the demands of any size firm.

There can be no doubt that Manufacturing businesses may trace ERP software’s roots back to material needs planning. The primary goal of manufacturing ERP software systems created in the 1990s was to synthesize the materials required to support production operations when manufacturing businesses incorporated them into production resource planning software.

Older software couldn’t keep up with increasing demands on industrial processes until the 2000s when newer software was developed that could. There has been discussion on integrating software to improve productivity. Software solution providers created integrated software at that time to solve these production issues.

Developers and suppliers have previously sought to make manufacturing software more mobile and simple for any organization by using cutting-edge technologies, such as cloud technology, Spring Security, and Keycloak, to improve and secure it.

Why does manufacturing need to implement ERP software systems?

Efficient use of ERP software may save expenses, improve sales performance, and raise profitability, but the essential benefit is the capacity to make well-informed, strategic choices. So specifically, here are the benefits that manufacturing ERP software systems bring to users.

Manufacturing ERP Software Systems

1. Cost Savings

If you’re looking for ways to save money, manufacturing ERP software systems is a significant investment. Automating numerous essential, repetitive operations reduces mistakes and the need to increase personnel at the same pace as company development, reducing costs and increasing efficiency. 

With cross-company insight, it is simpler to identify inefficiencies that drive up prices and lead to better use of all resources, from personnel to inventories and even equipment. Over and beyond what they are investing, firms may soon find additional value in manufacturing ERP software systems.

2. Workflow Visibility

Having everything in one place, workers with access to the system can keep track of projects’ progress and the performance of various business operations that are crucial to their tasks. 

Managers and leaders may find this visibility extremely useful, and it’s a lot less time-consuming than looking for the proper papers and continuously asking for updates from your coworkers.

3. Reporting/Analytics 

This is an integral part of business growth. The more accurate the data, the easier it is for businesses to know where and how they are in the market. 

The feature of aggregating data from the system and creating automatic reports will provide critical information for market development planning and the accuracy of automated descriptions. 

Much more accurate than compiling manual reports like before. In addition, for added convenience, many developers also support exporting PDF or CSV or Excel files for more accessible work.

4. Data Sync

It’s essential to keep data synchronized because it assures accurate, secure, compliant, and effective customer and team experiences. Every source of data and its many outputs are guaranteed to match up. It is necessary to thoroughly clean and verify all input data before it can be used. 

The data must be consistent from beginning to end of the data set. As soon as information is altered in any manner, it must be propagated to all systems in real-time to avoid data errors, privacy breaches, and other problems. All data must be synchronized to guarantee that all records are consistent at all times.

READ THIS TO KNOW WHY CUSTOM SOFTWARE SOLUTION IS THE BEST OPTION FOR YOU:

5. Risk Management

The outstanding features that manufacturing ERP software systems bring to users can help users limit risks during business operations. By equipping with the ability to control access, the procedure only allows authorized computers and accounts to access the server system to work. Additionally, each department can only access the accessed module. 

Besides the control access feature, manufacturing ERP software systems can help businesses in many other ways, including financial management, notification when your business almost runs out of materials, real-time reports,etc. 

6. Data Security 

Data is essential to all businesses because they reflect the company’s development, but they also show the current state of the company and all other important information. Therefore, data security is a top priority for all businesses today, especially in the rapidly developing digital technology. 

Understanding the fear of many companies, software providers have found the optimal solution for information security through data security using cloud technology, keycloak, and spring security, or even blockchain. 

Data security technology limits the risk of being attacked through the internet and creates a layer of quality protection for the data of many businesses.

7. Collaboration

Departments can access and get accurate data from other departments. For example, data can quickly transfer order information from the sales department to the production team when the order is completed. 

From there, making the ability to cooperate between departments can be more convenient and more accessible. Plus, each department can shorten the time and minimize errors when transferring data from one department to another.

8. Customization 

Businesses may prefer to have integrated software instead of looking for the most modern and latest software to manage production businesses. A software that can integrate features like manufacturing ERP software systems can better meet the needs of companies. 

Because some integrated software developers often will have to study about the businesses’ working process, the technical consultants should listen to the difficulties that companies are facing to develop the most suitable software. If companies need to add new features or cut unnecessary features, they can immediately contact the software development team to change.

9. Customer & Partner Management

When using ERP, users can easily manage the basic information of their customers and partners. On the other hand, customers and sales partners also easily track orders based on the ability to divide modules of the manufacturing ERP software systems without fear of hitting the work progress of other departments.

Capturing basic information of customers and partners will help businesses understand more deeply about their partners to deploy campaigns and programs suitable for each audience. 

In addition, the system also supports businesses to distribute commissions automatically based on each order and the number of goods sold to ensure fairness and transparency for both parties.

Who Needs to Use Manufacturing ERP Software Systems?

Manufacturing ERP Software Systems

ERP’s notable features to many businesses, including customer management, partner management, warehouse system, etc. 

This system is applicable in manufacturing enterprises and can be extended to many companies in many different fields. 

Here are some other types of businesses that may implement an ERP system to operate their business:

  • F&B business
  • Education
  • Agency
  • Retail
  • Hospitality & Tourism
  • Ecommerce business
  • Transportation and logistics

7 Stage of Manufacturing ERP Software Systems Implementation 

The ERP system implementation process is a long and complex process that requires the efforts of both parties to bring about the best impact. 

A detailed and reasonable execution plan is necessary to ensure that everything is kept on track from the very beginning. Specifically, the ERP system implementation process will be introduced below:

Manufacturing ERP Software Systems

Gathering and Analyzing

The first stage of manufacturing ERP software systems implementation is that developers have to discover business insights like business needs, how the company is running, the number of users, etc. The ERP developers will have a comprehensive picture of your business to design suitable software for business-specific needs based on this vital information. 

Planning

After gathering and analyzing all the vital information related to partner business, developers will design and develop manufacturing ERP software systems. Including design time, development period, testing time, deployment, and finally is maintenance and support period.

Designing

After having the necessary information, the software development team will move to the design phase. The manufacturing ERP software systems development team will design and select the essential features to meet most of the needs and requirements that the partner has given to optimize the work progress.

Development

The software was born there when the development team got information about the customer’s requirements and the design. The development team will start writing the first pieces of code. At Eximas, we will begin by breaking down the code into smaller components and work it out bird by bird carefully to ensure that, in the end, we produce the best quality software.

For more information about software development process, read this article:

Testing

This is a crucial stage for the development team and customers to test all the functions integrated into manufacturing ERP software systems. During this period, developers can fix the error or change some features of the system. Further, it will cost more and be time-consuming if there is an error in the operation time.

Deployment

After going through a challenging testing phase, it’s time to put the software into practice. At the time of deployment, enterprises can deploy simultaneously in many different departments or deploy in each department in stages. Each method has its advantages and disadvantages, so training is essential during this stage. Besides, there will undoubtedly be conflicts, errors, or difficulties appearing in the first stage, so this is also the second revision phase of the software implementation process into the enterprise.

Maintenance and Support

After ensuring all functions are working correctly and handing over to users, the development team will move to the final stage of product support and maintenance. Any software needs this process to update modern features, fix system errors and optimize operation. Maintenance and support time is a period lasting from 1 year or three years, five years depending on the policy of the development enterprise.

Guide to Choose the right Manufacturing ERP Software Systems

Manufacturing ERP Software Systems

As an essential business system must fit the needs of each firm, there are no “best” manufacturing ERP software systems. All of these factors will play a role in determining which ERP system is suitable for your firm. 

Seek for well-known and reputable providers in your industry to help you. Always inquire for client references and check out success stories before making a decision.

Step 1: Planning for an ERP system

Planning is the most critical part of your ERP decision process, as you imagine how the manufacturing ERP software systems will integrate with your company’s business activities. 

Understanding these procedures from the start can save time later on during implementation and help your ERP service provider in finding the right fit for the objectives and strategy of your firm.

Conduct a gap analysis before selecting an ERP system to ensure that it will suit your present needs as well as those you foresee in the future.

Step 2: Research ERP Software Solutions

Researching the inside and outside of the business is essential at the early stage when the enterprise intends to implement manufacturing ERP software systems into your business. 

Because the implementation of ERP software will significantly affect the process and working culture of all enterprise departments, for that reason, companies need to seriously research the working process, short-term and long-term company’s plan, and the number of users, etc. 

It would be great if companies set up a team to research and test this software from different departments of your company. If your business is having trouble at this stage, you can contact an expert in this field to give you a hand. 

Step 3: Create a List of Ideal Manufacturing ERP Software Systems Providers

In this step, a list of manufacturing ERP software systems providers is essential. It would be better if you can find three to four ideal providers and be ready to meet them. 

During the meeting, the supplier representative will ask questions about demand, size, number of users, etc. These are questions that the research team has prepared in advance and is ready to answer. 

If in step 2, businesses prepare well, everything in step 3 will be easier. The research team will also collect the necessary information and evaluate each supplier’s advantages and disadvantages to find out what is the most suitable solution for your business.

Step 4: Exchange with Manufacturing ERP Software Systems Providers

Now, you have the information you need to make the right choice of a software supplier based on your needs, business requirements, and offers from the supplier. It would be great if these businesses had a trial version or a free version so that the research team could experience the basic features of the ERP software solution and make a suitable decision.

But if your company chooses to build custom manufacturing ERP software, you need to choose reputable suppliers or developers. If you’re having a hard time deciding, maybe you should contact former customers to get accurate reviews from them, or you can contact software consultants for advice. The software that best suits your financial capabilities and meets your needs is the “best” ERP system.

Step 5: Pick off the suitable provider and start implementing

In the end, you’ll be able to make an informed decision on which system to employ after reviewing the various options.

Reach out to the vendors again, ask additional questions, and arrange a demo on a particular issue if your assessment doesn’t result in a clear single decision (i.e. it’s close between two systems). Go through the process of determining a solid conclusion.

An ERP system that can grow with your company’s needs is one that is flexible enough to suit your present needs while also being scalable enough to grow with your company’s needs.

Manufacturing ERP software systems used to be a complicated process to acquire and implement. But don’t worry, companies can take it one step at a time and add what they need as they see fit. As the price of this software continues to drop, leaders should take advantage of the lower cost. In order to compete and prosper, every firm must have an ERP system in place.

In Conclusion

ERP software with outstanding features and seamless implementation allow users to store and share data smoothly in the system. The great thing is that the data is highly accurate and updated in real-time. In addition, all departments such as sales, marketing, finance, HR have separate operating modules and do not affect each other.

However, the great things that the system offers require an extremely complicated preparation, design, and installation process. It requires both your business and the development team or the manufacturing ERP software systems providers to research carefully to provide the most critical and relevant information for the design and development of ERP software. If anything goes wrong, corrections and changes will take a lot of time, effort, and money.

Eximias with a team of experts established in 2020 based in Vietnam and Switzerland can meet the needs of businesses worldwide. We always try to develop the most suitable software solutions for our partners. If you are still having trouble implementing an ERP system in your business, do not hesitate to contact us for expert advice. 

ADDRESS: Gweerhofstrasse 3, CH-8853 Lachen
EMAIL: info@eximias.ch
LINKEDIN: https://www.linkedin.com/company/eximias-gmbh
PHONE: ‭+41 44 593 82 15